Guidelines for overseas pupils
To ensure our overseas boarders are cared for at all times, it is necessary that all boarders, regardless of age, must have a Guardian based in the UK to whom responsibility will be passed at such times when they are required to assist, for example to arrange travel and in emergencies.
For this reason it is strongly advised that Guardians live within two hours of the School.
An offer of a boarding place at St Olave’s is conditional on an approved Guardian being in place before that start of term. An approved Guardian will be over 25 and will be either a family member, a family friend or approved by a recognised agency and DBS checked.
University students living in University halls of residence will not be accepted as legitimate guardians. Should the Guardian change during the boarder’s time at St Olave’s or St Peter’s, the boarder’s parents must inform the School as soon as possible.
At times, boarders need to be away from School (for school trips for example). At such times the Guardian will be required to assist either to give consent to a trip or visit, to arrange travel or to provide care. In the first instance the Guardian should discuss plans and confirm arrangements with Mrs Wright, Head of Boarding. Good and regular communication between Houseparents and the Guardian is encouraged to ensure boarders are well cared for and kept safe at all times whilst in the UK.
Beginning and End of Terms
It is expected that all boarders, overseas and UK based, should arrive at School the evening before the start of term. Boarders should return between 2.00pm and 6.00pm in the Christmas term, and after 6.00pm in the Easter and Summer terms. Tea will be provided at 6.30pm. Boarders will then have time to unpack, meet up with friends and prepare for the start of term.
At the end of term school finishes at 12.20pm and boarders should be collected from the Boarding House by 1.00pm.
In advance of each of the three half-terms in the school year, Guardians are asked to ensure accommodation arrangements for the boarder(s) in their care are communicated to the Houseparents. The Christmas Term’s half term holiday is two weeks long. The Easter and Summer Terms both have a week’s half term holiday. Half-terms run from the end of school on Friday afternoon to 6.00pm on the Sunday before the start of the second half of term.
Exeat Weekends (An Exeat is a weekend holiday)
It is the responsibility of the Guardian to ensure accommodation arrangements are communicated to the Houseparents in advance of an Exeat weekend. The boarding houses will be closed during Exeat Weekends, from after lessons on the Friday to 6.00pm on the Sunday.
Please note that the UK Boarder Agency stipulates that all boarders’ holiday contact details must be submitted to school before the start of each school holiday.
Guardians are asked to take responsibility and make arrangements for travel, to inform the school and to keep us updated with any changes that may occur. Term dates are provided and we ask that they are adhered to. Where travel arrangements cannot correspond with the beginning and end of term, Guardians are kindly asked to request for permission for early leave or late arrival from the Master.
We strongly advise that overseas pupils arrive in the UK several days in advance of term, to stay with their Guardians, in order to recover from jet lag to be fully prepared for the start of term. This is particularly significant when overseas boarders arrive at the school for the first time.
In prior arrangement with parents, the Guardian will take full responsibility for arranging significant travel. All arrangements should be communicated to the Houseparents.
Subject to staff availability, we provide a service, free of charge, to and from Leeds/Bradford Airport. Parents will only be charged for the train or taxi – escort charges will be paid for by the School and are subject to staff availability.
For other travel in the UK, the School does not consider it to be appropriate for pupils under Fourth Form age to travel unaccompanied.
Regardless of a pupil’s age we do not consider Hotels, Bed and Breakfasts or University Halls of Residence to provide adequate care for our pupils and we ask that you always provide a suitable host family when the need arises.
We have 24 hour medical cover for ill pupils, supervised by qualified nursing staff. If an overseas pupil is too ill to remain in school it will be the Guardian’s responsibility to arrange adequate travel arrangements and medical care for them from school.
Parents and Guardians will receive all correspondence from the School. It may be necessary for the Guardian to act as a translator for the parents. Guardians are encouraged to communicate with house staff whenever necessary, to answer questions and address concerns.
Visas and Passports
In accordance with UK Border Agency regulations a copy of overseas boarders’ passports and visa will be kept by the school. It is the responsibility of the pupil’s parents via their Guardian to ensure that passports and visas are kept up to date.
English as an Additional Language (EAL)
In order to cope with the high academic and social demands of the school, pupils must be fluent English speakers. We are able to provide some EAL support if needed to assist pupils whose first language is not English. We may recommend that pupils receive individual tuition in English at the parents’ expense. The current rate is £18.59 per lesson. The charge will be reviewed annually and will be charged in arrears.
In order to make integration into lesson and boarding life as smooth, enjoyable and stress free as possible, overseas pupils arriving in the UK for the first time and whose first language is not English are advised to enroll on an intensive English Language course prior to the start of the Christmas Term.
School Administrative Officer
Master’s PA – Miss Sara Bath
National Rail Enquiries
Station Taxis (based at the railway station)
York District Hospital